4 Best Virtual Office Service Providers in Australia for 2025

31 October, 2024 · 9 min read

Author

Nikita Filippov

Discover the best virtual office service providers, offering flexible solutions, professional business addresses, and support for your business needs.

Conclusion
Why ANNA One Sets the Standard

In the early 2010s, sustainability was just beginning to make waves in the business world. Fast forward to 2024, and it’s become a priority, with over 90 percent of S&P 500 companies now releasing annual sustainability reports.

But here’s the twist – many businesses are going beyond traditional green efforts and are abandoning the conventional office model entirely.

Virtual offices are at the forefront of this shift, offering a smarter and more sustainable way to work.

It’s a solution that aligns with the demands of the eco-conscious market, delivering flexibility, savings, and a lighter environmental footprint.

So read along to find out about 4 best virtual office service providers in Australia!

1. ANNA

ANNA One provides a seamless solution for businesses seeking a professional presence in Australia.

It offers quick and easy company registration along with a suite of business management services, including a virtual office address, bookkeeping, invoicing, and tax compliance.

With ANNA One, businesses can start, run, and grow effortlessly while staying compliant with Australian regulations, all through a single, integrated platform.

Key Features

Virtual Office: Get a professional business address in Australia for official communications from ASIC and the ATO, ensuring your company maintains a credible and trustworthy presence. This address is essential for compliance and operational efficiency, making it easier to separate personal and business activities. You'll also benefit from same-day mail scanning, allowing you to manage all your correspondence remotely without leaving your home.
Seamless Company Registration: Effortlessly register your company with ANNA One, and receive your Australian Company Number (ACN) and Australian Business Number (ABN) with all relevant ASIC documents delivered directly to your inbox.
Automated Tax Management: ANNA One simplifies tax compliance by automatically calculating Goods and Services Tax (GST) and lodging your annual tax return (BAS). The platform provides a personalised tax calendar to ensure you never miss a deadline.
Integrated Bookkeeping and Invoicing: The platform manages bookkeeping, automates expense categorisation, and matches receipts, optimising your tax bills. ANNA One also generates professional invoices that are tracked for payment, increasing the likelihood of timely client payments.
Support from Expert Accountants: ANNA offers ongoing support from a team of expert accountants to assist with any questions about tax filing, compliance, and optimising business finances.

Why ANNA One Stands Out

All-in-One Solution: ANNA One combines company registration, a virtual office address, tax compliance, and financial management into one streamlined platform. This eliminates the need for multiple service providers, simplifying business management.
Free Company Registration: ANNA One covers the ASIC registration cost, making it a budget-friendly option for new businesses and startups. This is especially beneficial for entrepreneurs looking to minimise initial costs while accessing comprehensive services.
Automated Tax and Accounting Services: With ANNA One, businesses can manage taxes, bookkeeping, and invoicing all in one place. The platform provides transparency on upcoming tax obligations, saving time and reducing the risk of errors.
Personalised and Flexible: ANNA One’s services are tailored to fit the needs of small and growing businesses. The platform offers tools to manage business documents, expenses, and transactions efficiently, all while maintaining a professional business presence.

Pricing

ANNA One Plan:

Price: $619 (first-year introductory fee; includes $576 ASIC fee)

2. Regus

Regus is a top provider of virtual office solutions in Australia, offering businesses a professional presence without the expense and commitment of a physical office.

If you're a startup, a freelancer, or a growing enterprise, Regus provides a range of packages designed to meet diverse business needs.

Key Features

Prestigious Business Address: Use a premium address in major Australian cities such as Sydney, Melbourne, Brisbane, and Perth for your business registration and marketing. It helps boost your company’s credibility without needing a physical location.
Mail Handling: Regus takes care of your business mail. You have the option to collect it in person or have it forwarded to your preferred address, ensuring you never miss important correspondence.
Professional Call Answering Service: You get a dedicated local phone number and professional receptionists who manage your calls. This service ensures a professional touch for your clients and smooth communication for your business.
Meeting Room Access: On-demand access to fully equipped meeting rooms at your selected Regus location. This allows you to conduct business meetings or work in a professional environment whenever you are in town.
Flexible Terms: Regus offers both short-term and long-term contracts, allowing you to scale services according to your business needs.

Why Regus Stands Out

Global Presence: With over 4,000 locations worldwide, Regus allows your business to establish a presence anywhere. This international network is invaluable for companies looking to expand or have multiple touchpoints.
Customisable Packages: Choose from different packages tailored to fit various levels of virtual or physical presence, whether you need just a business address or a full suite, including mail handling, call answering, and access to workspaces.
Scalability: As your business grows, Regus allows you to easily transition from a virtual office to a physical office, ensuring seamless expansion without changing your business address.

Pricing

Regus offers several flexible plans based on the level of services you require:

Business Address: Starting at approximately $59 per month. Ideal for businesses that need a professional address for registration and correspondence.
Virtual Office: This plan, priced around $135 per month, includes call answering services, access to business lounges, and mail handling.
Virtual Office Plus: At about $199 per month, this comprehensive package provides all the features of the standard virtual office plan, plus access to meeting rooms and five days of office space each month.

3. The Executive Centre

The Executive Centre offers premium virtual office solutions in key business districts like Perth’s, Sydney’s CBD, and Melbourne’s central areas for businesses seeking a high-end image and professional support.

The service elevates a company's presence, offering more than just an address. This provider also includes tailored features that help businesses operate efficiently and professionally.

Key Features

Prestigious Business Address: Businesses can choose from prime locations, such as Grade A office buildings in central business districts like Collins Square and Collins Place in Melbourne. This enhances brand credibility and offers a professional image for company registration and marketing materials.
Call Handling Services: Professionally trained bilingual receptionists handle your business calls, providing local language support and the option for warm call transfers. Voicemail access is available 24/7, with recorded messages sent directly to your email.
Mail Handling and Notification: The service includes mail management, with notifications for incoming mail and parcels. This ensures that businesses stay on top of important communications efficiently.
Access to Meeting Rooms and Coworking Spaces: Subscribers enjoy complimentary monthly coworking hours, with options ranging from 8 to 20 hours, depending on the package. Access to fully equipped meeting rooms is also available through the provider's app, enabling businesses to book spaces as needed.
Flexible Contract Terms: This provider offers flexible and short-term contract options, allowing businesses to scale or adjust their plans based on changing needs.

Why The Executive Centre Stands Out

High-End Addresses: The provider offers business addresses in prestigious and centrally located buildings, boosting credibility and placing businesses in influential business hubs.
Comprehensive Call Management: Unlike basic call forwarding services, this option includes warm call transfers and 24/7 voicemail access, ensuring that companies maintain a professional connection with clients.
Bundled Coworking Hours: The complimentary coworking hours are a significant advantage, offering businesses not only a virtual presence but also physical space for work, collaboration, and meetings.
Professional and Multilingual Support: With multilingual receptionist services, businesses operating in diverse markets or handling international clients receive professional support tailored to their needs.

Pricing

The Executive Centre offers several flexible plans based on the chosen city and the services required:

4. Alliance Virtual Offices

Alliance Virtual Offices offers a cost-effective solution for businesses looking to establish a professional presence without the need for a physical office.

With over 1,400 locations worldwide, including 7 virtual office spaces in Sydney, Alliance provides flexibility, credibility, and convenience for remote and hybrid work setups.

Key Features

Prestigious Business Address: Choose from commercially recognised addresses in key business districts, ensuring your business projects professionalism and credibility. These addresses are suitable for use in business licensing, bank account opening, and marketing materials like websites and business cards.
Mail Handling and Forwarding: Secure mail processing with local pickup and mail forwarding options (daily, weekly, bi-weekly, or monthly). On-site staff securely handles mail, ensuring it is kept safe and accessible. Local pick-up options are available during business hours, protecting your home address and personal details.
Call Handling Services: Optional Live Receptionist service offers professional call answering in multiple languages, appointment scheduling, and a local business phone number with VoIP options for remote connectivity.
On-Demand Workspaces and Meeting Rooms: Access fully furnished private offices, coworking spaces, and meeting rooms at discounted rates. Alliance’s Platinum Plus plan offers up to 16 hours of meeting or office time monthly, making it ideal for businesses needing occasional face-to-face interactions or a quiet workspace.
Additional Services:
Online notary services are included for registration purposes.
Meeting room booking and access through the Alliance platform, with short-term or long-term workspace use options.
Options to add VoIP phone plans and additional virtual office addresses.

Why Alliance Virtual Offices Stands Out

Global Network: With locations in major business hubs worldwide, Alliance makes it easy for businesses to establish a presence wherever they need to operate, whether locally or internationally.
Flexible and Cost-Effective: Unlike traditional office spaces, Alliance’s virtual office solutions are tailored to businesses that prioritise flexibility, with month-to-month contracts and customisable packages that fit different needs and budgets.
Security and Professionalism: All addresses are within professionally managed office centres with full-time reception staff, ensuring mail security and a professional environment for business meetings.

Pricing

Pricing plans depend on the city and features you need in your virtual office. For example, for one of the addresses in Sydney, the plans look like this:

Platinum Plan:

Price: $140 per month
Term: 6-month commitment
Setup Fees: $200
Features: Includes a professional business address, mail handling and forwarding services, and access to meeting rooms (which are bookable separately).

Platinum Plan with Live Receptionist:

Price: $265 per month
Term: 6-month commitment
Setup Fees: $200
Features: Offers all the benefits of the Platinum Plan, plus live receptionist services for professional call handling.

Platinum Plus Plan:

Price: $315 per month
Term: 6-month commitment
Setup Fees: $200
Features: Includes everything in the Platinum Plan, with additional meeting room hours included.

Platinum Plus Plan with Live Receptionist:

Price: $440 per month
Term: 6-month commitment
Setup Fees: $200
Features: Combines all the features of the Platinum Plus Plan with live receptionist services for enhanced call management.

Conclusion

Virtual office services go beyond simply providing a business address. They offer a strategic approach that boosts flexibility and credibility, enabling businesses to operate effectively from any location. The providers listed here each bring unique features to the table, from ANNA’s comprehensive, all-in-one solution to Regus’s vast network of locations.

This variety lets you choose the ideal service to scale efficiently, engage with clients, and manage your operations smoothly.

Why ANNA One Sets the Standard

⚡ More Than a Mailbox: ANNA One isn’t just another address; it’s a business powerhouse that manages company registration, tax filing, invoicing, and bookkeeping – all within one platform. It’s like having a full business toolkit at your fingertips.

⚡ No Out-of-Pocket Surprises: With ANNA One, the ASIC fee is covered, making it an affordable and straightforward choice for startups and small businesses that want to keep costs transparent and predictable.

⚡ Instant Credibility: Get a professional address recognised by Australian authorities, positioning your business as established and trustworthy right from the start. It's designed to make your business feel real to clients, investors, and partners.

⚡ Automated Compliance Made Simple: Taxes and bookkeeping can be a headache, but ANNA One automates GST calculations, tax filings, and expense tracking, keeping everything organised so you can focus on the things that matter most.

⚡ Expert Guidance When You Need It: Need advice? ANNA One gives you access to experienced accountants who provide real-time support, ensuring your business stays compliant and on track without any stress.

Ready to take the next step with ANNA One?